Student Employment

All students are eligible to work on campus.

Timeline

• Early March: Agreements are sent to current supervisors electronically
• Mid March: Students must make contact with their current supervisor(s) to either renew their agreement or obtain a new position.
• April 30: Deadline for departments to turn in student employment agreements.

First Year Students

Congratulations on making the choice to join the student employee community here at Gustavus! All First Year students will be placed in their first job based on the information they provide on their Gustie 1st Year Student Employment Application. Many work in high-need areas because they are fun, high-paced and high-paying, and others work in areas that they are interested in and have been already talking to professors or coaches in. If you are a first year student, watch your email for more information in the next month for your chance to apply!

If you decline your student employment in your first year, please stop into the Student Employment Office to connect about opportunities to work in the future. 

Please proceed to the Forms section below to fill out your application and payroll forms.

Current/Returning Students

In early March of each year, an employment agreement will be sent out electronically via SignNow to your current supervisor (s). You are to connect with your supervisor(s) and discuss if you want to be employed again in that department for the next academic year. If yes, select “Keep” or “Add”, sign the agreement, submit, and it will route back to your supervisor to sign and then to Student Employment. If you do not want to work in the same department the next year, you will select “remove” on your agreement, sign, submit, and it will route back to the supervisor and then Financial Aid. You can search for open positions in Handshake and apply on the site directly. If you are hired,the supervisor for that department will send you a new contract to complete via signNow. We must have a student employment agreement and payroll documents on file before you begin working.

If you are planning to work for Gustavus, we need to have these required payroll forms completed before you start your student employment job. You will need to complete the Federal W4, the Minnesota W4, the I-9, and the direct deposit form. (see links below) 

We will need identification for the I-9 to prove identity and authorization to work in the US. If you have a current US passport, that will take care of both requirements. If you do not have a current US passport, we can use a photo ID (Gustavus ID or driver's license) AND a copy of your birth certificate OR social security card. These identification documents can be brought to the financial aid office.

For a complete list of all acceptable documents for the I9, please visit the government website at: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

**International students will receive separate instructions from Jeff Anderson in the Center for International and Cultural Education

**If you wish to decline your student employment offer, please click the link to the Decline Student Employment form below and submit.

First Year Student Employment Application	ELECTRONIC VERSION	PRINTABLE VERSION
2024 FEDERAL W4	Electronic Version	Printable Version
2024 Minnesota W4	Electronic Version	Printable Version
I- 9	Electronic Version	Printable Version
Direct Deposit	ELECTRONIC VERSION
23-24 Student Employment Agreement	ELECTRONIC VERSION	PRINTABLE VERSION
23-24 (2 JOB) Split/Transfer Employment Agreement	ELECTRONIC VERSION	PRINTABLE VERSION
Decline Student Employment	Electronic Version
Missed Hours	Electronic Version	Printable Version
Minnesota Earned Sick & Safety Time	Electronic Version	Printable Version

• MyGustavus - Student Time Entry Instructions
• MyGustavus

• Handshake Link for Student Supervisors	Handshake
  Student Supervisor Community Shared Drive	SSC Shared Drive
  Student Employee Probation/Termination Form	ELECTRONIC VERSION Printable Version
  Minnesota Earned Sick & Safe Time	MN ESST Notice